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#Dropdown menus in excel for mac how to
#Dropdown menus in excel for mac update

_ Author Debra Dalgleish Posted on JCategories Excel Data ValidationĪ centrally held spreadsheet is owned by department A who regularly update the item lists and named ranges to keep their catalogue up to date.

You’ll see how to set up the named ranges, and the drop down lists. Watch this video to see the steps for creating a drop down from a list in another workbook.

Select an item from the data validation drop down list.

Open both workbooks - the one with the drop down lists, and the workbook with the original source list.

Remember, to use the data validation drop down list, both workbooks must be open.

In the Source box, type an equal sign, then the list name that you just created, e.g.: =M圜ustList.

On the Ribbon, click the Data tab, then click Data Validation.

Select the cells in which data validation will be set.

The completed reference should look like this:.Finally, type the range name in the source workbook.OR, if the workbook name includes spaces, start and end the name with an apostrophe.Do NOT include any square brackets in the name. Type an equal sign, then the source workbook name and extension.Click in the Refers to box - this is where you’ll type a reference to the named range in the source workbook.

From the Scope drop down, select Workbook.On the Ribbon, click the Formulas tab, then click Define Name.Open the workbook in which you wish to use the list in Data Validation, or create a new workbook.Open the workbook that contains the source list - DataValWb.xlsx in this example.Next, you’ll create named range in the workbook where the drop down list will be added. (For instructions on creating a named range, refer to Naming Ranges.) Create a Named Reference to the Source List In this example, you have a workbook named DataValWb.xlsx, which contains a list of customer names. On my website, there are similar instructions to create a data validation list from a different workbook in Excel 2003. The following instructions are for Excel 2007 and later. Users will have to open both the workbooks - the one with the drop down lists, and the workbook with the original source list.

Important Note: For the data validation to work, the workbook that contains the list must be open, in the same instance of Excel. Drop Down from a List in Another Workbook The demo uses Excel 2010, and it’s the same in Excel 2007, except that there is an Office button, instead of a File tab. The instructions are below, and watch the video to see the steps. Usually, the list of valid items is stored in the same workbook, but it’s possible to set up a drop down from a list in another workbook. In Excel, you can create a drop down Data Validation list, so it’s easy to enter valid items in a cell.

#Dropdown menus in excel for mac update

#Dropdown menus in excel for mac how to